Overview

The Administrative Assistant will perform a variety of administrative and clerical tasks and provide support to supervisors, co-workers, and employees. Will assist in carrying out daily office needs and manage general administrative activities in order to facilitate efficient operation of their division.

Responsibilities

*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Schedule and organize meetings, travel, conferences, and department activities
• Utilize software including Viewpoint and PVault, including data entry
• Assist in the preparation and delivery of regularly scheduled reports
• Maintain an efficient filing system
• Scan business related paperwork into imaging system and attach/index into proper file
• Process ingoing and outgoing mail

Qualifications

Physical

• Occasionally required to lift up to 25 pounds
• Regularly required to talk or hear
• Frequently required to walk, sit, and reach with hands and arms
• Subject to repetitive use of hands/arms
• Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
• Vision requirements include close vision, distance vision, and ability to adjust focus
• Will need to be able to perform sedentary work

Mental

• Must have the ability to direct others and communicate effectively with other management/ supervision
• Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policies
• Ability to use math/complete calculations
• Must be able to concentrate amid distractions and remember details
• Must have attention to detail and problem solving skills
• Ability to use computer, keyboard, telephone and other office devices
• Ability to hold information in strict confidence