Overview

Document Control will maintain and manage important documentation for the project and ensure that it is easily accessible and properly stored. Will provide support to the Project Manager or Superintendent with day-to-day activities affecting the success of the project. May be required to work in a plant operations or construction jobsite setting.

Responsibilities

*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

• Follow the document management strategy for the project along with the policies and procedures that address quality assurance, information standards, and regulations pertaining to document management.
• Develop and maintain systems, workflow and procedures that ensure that all data and documents are accurate and current.
• Generate various document control reports as required.
• Develop and maintain filing systems as required by the project.
• Provide administrative assistance on documents, procedures, time keeping, vacation tracking, etc.
• Oversee retention activities through life cycle of organization's documentation from storage to disposal.
• Prepare and receive incoming and outgoing documents. Acquire all required signatures prior to sign off and distribution and ensure documents are given to appropriate staff.
• Preserve documentation by maintaining the documents under safe custody without any damage or deterioration or compromising confidentiality.

Qualifications

Physical

• Occasionally required to lift up to 25 pounds
• Regularly required to talk or hear
• Frequently required to walk, sit, and reach with hands and arms
• Subject to repetitive use of hands/arms
• Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
• Vision requirements include close vision, distance vision, and ability to adjust focus
• Will need to perform sedentary to heavy work

Mental

• Must have the ability to direct others and communicate effectively with other management/ supervision
• Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy
• Ability to use math/complete calculations
• Must be able to concentrate amid distractions and remember details
• Ability to use computer, keyboard, telephone and other office devices