Facilities Coordinator

Location: Baton Rouge, LA
Reports To: Facilities Manager
Department: Facilities 

Position Summary

The Facilities Coordinator supports the day-to-day operational, administrative, and vendor coordination functions of the Facilities Department. This role ensures efficient execution of preventative maintenance programs, capital project documentation, vendor oversight, lease and insurance tracking, and internal service coordination across all Cajun campuses.

This position enables Facilities leadership and technical staff to focus on strategic planning, capital execution, and operational performance.

Key Responsibilities

Operational Coordination

• Coordinate vendor scheduling and service execution across campuses
• Track service requests and ensure timely resolution
• Assist with preventative maintenance scheduling and documentation
• Maintain vendor contact database and service agreements

Project & Capital Support

• Support capital project documentation and tracking
• Assist with WIP tracking and invoice coordination
• Maintain project closeout documentation and warranties
• Coordinate signage, furniture, and minor improvement initiatives

Financial & Administrative Support

• Review vendor invoices for accuracy prior to approval
• Maintain lease documentation and renewal tracking
• Support insurance reporting, SOV updates, and property documentation
• Assist with budget tracking and reporting

Compliance & Standardization

• Maintain contractor documentation (COIs, safety requirements)
• Support standardization initiatives (janitorial, signage, access control, etc.)
• Assist in maintaining facility policies and procedures

Qualifications

• 3–5 years of experience in facilities coordination, property management, construction administration, or related field
• Strong organizational and documentation skills
• Experience coordinating vendors and service providers
• Proficient in Microsoft Office (Excel required)
• Ability to manage multiple priorities across locations

Core Competencies

• Detail-oriented
• Process-driven
• Strong communication skills
• Financial awareness
• Proactive problem-solving

Position Impact

This role increases operational efficiency, reduces administrative burden on leadership, improves vendor accountability, and creates a scalable structure to support campus growth.