Cajun Industries Holdings, LLC

  • Recruiting Assistant

    Job ID
    2018-5283
    Division
    04 - Houston Civil
    Physical Location
    Deer Park, TX
  • More information about this job

    Overview

     

    The Recruiting Assistant will assist the recruiting department by performing processing, administrative and clerical support duties.

     

    Required Experience and Skills:

    • High school diploma or general education degree (GED)
    • Two to five (2-5) years of related experience and or training; or equivalent combination of education and experience.
    • Ability to read and interpret documents such as employment forms, safety rules, operating and maintenance instructions, and procedure manuals.
    • Ability to write routine reports and correspondence.
    • Ability to speak effectively before prospective employees and applicants or employees.
    • Proficient with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
    • Excellent organizational and time management skills.
    • Bilingual (Spanish)

    Responsibilities

     

    *The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

    • Perform Assistant Recruiter duties as required

    HR Administration / Onboarding Related Duties:

    • Administer applicant tracking and onboarding systems.
    • Review and approve new hire/re-hire submissions.
    • Administer the set-up of new hire alerts and starts/terminations.
    • Administer onboarding package to new hires and maintain documents for new hires.
    • Ensure completion and compliance of all onboarding requirements.
    • Ensure all paperwork is scanned into electronic management system.
    • Follow up with candidates on completion of the required documentation.
    • Notify recruiting manager of any potential issues with the new hire.
    • Act as a liaison between candidate/recruiting/accounting and HR for all onboarding documentation for hires and terms.
    • Work with recruiting team, orientation trainer and manager to coordinate and facilitate new employee orientations and interactions.
    • Follow up with employees and manager to collect and update paperwork.
    • Create and maintain personnel records.
    • Assist with internal audits and monthly compliance tracking.
    • Organize and maintain recruiting team site records.
    • Overflow work from recruiting team members.
    • Filing and other administrative duties as assigned. 
    • Distribute directions to work location/jobsites, distribute PPE where applicable, and distribute employee handbook and ethics policy.
    • Communicate with supervisors/jobsites regarding status of manpower requests.
    • Compose and type routine correspondence.
    • Direct applicants to the appropriate person and office.
    • Coordinate appointments for recruiting department employees.
    • Direct applicants to apply online.
    • Assist applicants apply online at the reception area kiosks.
    • Provide basic and accurate information in person and via phone/email.
    • Schedule new employees for needed Safety Council courses.
    • P-vault all required documents.
    • Set up new employees for drug screens and physicals. 

    Qualifications

     

    Physical

    • Occasionally required to lift up to 25 pounds
    • Regularly required to talk or hear
    • Frequently required to walk, sit, and reach with hands and arms
    • Subject to repetitive use of hands/arms
    • Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
    • Vision requirements include close vision, distance vision, and ability to adjust focus
    • Will need to be able to perform sedentary work

    Mental

    • Must have the ability to direct others and communicate effectively with other management/ supervision
    • Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy
    • Ability to use math/complete calculations
    • Must be able to concentrate amid distractions and remember details
    • Ability to use computer, keyboard, telephone and other office devices

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